Boards
Who does what by when is on the board. Plans tasks and recurring processes on boards that the company shapes itself. Discussion and files are attached directly to the task. Nothing gets lost in a group chat.
A board belongs to a team or a project. The tasks sit on it as cards, with assignee, deadline and everything discussed about them. Whoever joins finds the whole status in one place.
You create a board, empty or from a template. Whoever creates the board becomes the owner and assigns the rights. You set colour and visibility right when creating it.
The columns determine what is recorded for each task, such as status, people, date, period, numbers or files. A formula column calculates its values from the other columns by itself.
Every card gets an assignee and a deadline. When it falls due, the assignee receives a notification. You split large tasks up into sub-cards, step by step.
Questions and files hang directly on the card. With @ you mention a person, and they are notified.
The card moves with its status through the columns of the Kanban view. Every change is in the history and can be undone.
You put finished cards into the archive and bring them back from there when needed. An archived card can be viewed, but it can only be edited after it is restored.
A task needs a name and a date, otherwise it does not exist. After that the card moves with its status from column to column.
Included
Views
Table, Kanban, calendar, Gantt, chart, form and document. A view applies to everyone on the board or only to you.
Columns
Besides status, people and date there are also period, dependency, formula, rating, vote, progress and the link to other boards.
Rights
Members view and comment, and edit only their own cards or everything. Columns and views can be locked for roles as well.
Assigned to me
Across all boards you see what is assigned to you and what of it is due today.
Dashboard
A dashboard summarises figures from several boards, such as running and overdue cards.
Form
A form creates new cards on the board, for everyone allowed to create there.
Filing
Boards sit in workspaces and folders. You mark frequently used boards as favourites, and a view can be exported as a CSV file.
Kanban
The columns of the Kanban view come from the values of the status column. For a category you set that cards in it count as done.
Calendar
The calendar shows every card on its date. You drag a card to another day, and cards without a date wait beside it.
Gantt
A column of the period type becomes a bar, a date becomes a milestone. That shows which steps overlap and what comes up next on the schedule.
Document
In the document the team records what does not fit on a card, such as agreements or instructions. Whoever may only read cannot change it.
Posts
On every card you write posts and replies, pin important posts at the top and react with an emoji instead of sending a separate message.
Sub-cards
A card can be split into sub-cards. Every sub-card stays in the group of its card, and the status of the whole stays in one place.
Chart
The chart summarises the cards by one column and, on request, splits them by a second, such as open cards per person and status.
Groups
Within a board you arrange cards in groups, such as by month or by area. Groups can be moved, and cards move between them simply by dragging and dropping.
Column rights
For every column you set who may see it and who may change it. Everyone always sees the name column, so nobody faces a card without a title.
Table
In the table you sort by any column, hide columns and change several selected cards at once in one step, for example status or assignee.
Together
When several people work on the same board, their changes appear for the others after a few seconds, without anyone reloading the page.
Whether caretaker service, administration or workshop: the board shows who does what by when, and overdue cards stand out at once. Everyone sees at a glance what is expected of them today.
With Gantt and dependencies you plan projects with several steps and see what depends on what. If a step slips, you see which of the other steps are affected.
Across several boards, the dashboard shows where something is overdue, without anyone keeping a list. You choose the tiles yourself, including a text tile for notes to the team.
Under “Assigned to me”, each person sees their own cards. Whoever should only read along gets the role for viewing and commenting.
Requests, appointments and replies sit as cards on a board, instead of being scattered across emails and notes.
The boards run in the same login as time tracking, keys and fleet. No second login and no further software is needed, and the people come from the company structure that is already maintained.
Each module can be enabled on its own and cancelled on its own again. What you do not use costs you nothing. With monthly billing, all modules together cost at most 30 € per employee and per month excl. VAT. Special price until 31 March 2027, then 40 € per employee.
At its core, yes. The columns show the status, and the card moves from column to column. The company designs columns and views itself, and besides Kanban there are table, calendar, Gantt and further views of the same cards.
The rights apply per board and column. Whoever is involved sees the board without asking. A board is visible to everyone in the company or only to selected people, and columns and views can additionally be locked for roles.
Partly. When a card falls due, the system notifies the responsible person by itself, and formula columns calculate their values by themselves. Rules of the “if this, then that” kind are not yet set up on the boards.
Right on the task. Nothing gets lost in the group chat, and every change is in the history. You pin important posts at the top and upload files directly to the card.
Table, Kanban, calendar, Gantt, chart, form and document. Every view shows the same cards, and you decide whether it applies to everyone on the board or only to you.
Yes. “Assigned to me” collects your cards from all boards, and a dashboard summarises figures from several boards in tiles. You choose the tiles yourself, such as running and overdue cards or a text tile.
Yes. You put finished cards into the archive and bring them back when needed. A change in the history can also be undone, and you archive several cards in one step.
Whoever is assigned to a card or whose card falls due gets a notification. So does whoever is mentioned with @ in a post. The notification appears in Zentrana and leads straight to the card.
The task list collects tasks that other modules create, such as for a due deadline in the fleet. On the boards, teams plan their own work, with columns and views to suit their needs.
Yes. Boards sit in workspaces and folders, and you mark frequently used boards as favourites. A board can later be moved to another folder at any time.
Write to us at this address. We answer it ourselves, usually within one working day.
Set up the access for your company yourself and choose only the modules that you need.
