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Time Tracking

Time tracking software for companies

Recording working time has been mandatory since the 2022 Federal Labour Court ruling. Captures clock-in and clock-out, keeps time accounts and assesses every day in a traceable way. A correction overwrites nothing, it is added as its own account entry.

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Process

How a month works in time tracking

From the first clock-in to the closed month, every step stays in the system. Whoever changes something is in the log, and the time record shows in the end what applies. Employees can see their own status at any time.

Employees clock in and out and log breaks in the browser. No device at the entrance is needed for that.

12 € per employee and per month excl. VAT with monthly billing

What time tracking can do

Clocking in happens in the browser, and the timesheet keeps up. Before the tenth hour the system warns the employee, and after digital confirmation the monthly record is frozen.

Included

  • Capture clock-in and clock-out
  • Timesheets and flexitime balances
  • Corrections with a complete record
  • Absences and holiday entitlement
  • Working time limits with a warning in advance
  • Public holidays calculated per municipality
  • Location check at clock-in, no ongoing tracking, deleted automatically
More detail

What daily work involves

Time clock

Clock in, out and break in one click

The current time status sits right on the time clock. If a booking runs unusually long without leaving, the system points it out.

Timesheet

Target, actual, balance per day

The timesheet keeps the flexitime balance. Limits can be set for the balance, and the team lead sees the accounts approaching them.

Correction

Requests with reason and history

Forgot to clock out or a booking is missing: the employee requests the correction with a reason, and the team lead decides. If a request is left pending, the system reminds the deciders by email.

Limits

Notice before the tenth hour

Shortly before ten hours of working time are reached, the employee gets a notice. The rest period of eleven hours and the mandatory breaks are checked too.

Absence

Leave, illness and custom types

The company creates absence types itself, also for half days. Where proof is needed, such as a sick note, a deadline in days applies.

Location

Check at clock-in, no ongoing tracking

On request, the system checks the location at clock-in. Anyone who clocks in outside the clock-in area is located at most once more before the arrival window ends. Only the result and the rounded distance are stored, no coordinates.

Leave account

Entitlement, carryover, leave left

Annual entitlement and carryover are shown per person in the leave account. You send the notice on leave expiry from the system, and the acknowledgement is recorded.

Holidays

By municipality and by company

The system calculates statutory holidays for each person's region. You additionally set company holidays, whole or as a half day with half the target.

Staffing

Minimum staffing per department

You set for each department and weekday how many people must be present. The preview shows the days below the minimum, and open requests can be decided there directly.

Reporting

Hours per person and period

Reports can be exported as CSV, XLSX or PDF. Whoever opens a report, an export or another person's time record is entered in the access log of the system.

For Whom

Who time tracking is designed for

Businesses with flexitime and part-time

Each person is calculated with their own working time model. You store weekly hours, holiday region and leave entitlement for each person separately. If someone moves from full-time to part-time, the new model applies from the date you give.

Team leaders

They decide on leave and correction requests, see their team's staffing and close the month once everything is right. Open items are listed per person on one list.

Employees

They clock in in the browser, see their timesheet and remaining leave, and confirm their time record at month end. If a time is wrong, they request the correction themselves.

Human resources

They see the timesheets of the people assigned to them. Every access to other people's times is in the log.

Legal basis

What applies to working time recording

BAG 2022
Recording is mandatory
Employers must record the start and end of their employees' daily working time. The Federal Labour Court derived this duty on 13 September 2022 from § 3 para. 2 No. 1 of the Occupational Safety and Health Act. The court names no exception for small businesses. [1] [2]
Form
The law does not prescribe a specific form
Depending on the work and the company, paper also suffices. The system must be objective, reliable and accessible, and the recording may be delegated to the employees. [1] [5] [6]
Overtime
More than eight hours a workday
Working time beyond eight hours on a working day must be recorded under § 16 para. 2 of the Working Time Act (ArbZG). You keep the records for at least two years. [3]
Mini-jobs
Recording by the seventh day
For mini-jobs and the sectors under § 2a of the Act to Combat Undeclared Work (SchwarzArbG), start, end and duration must be recorded by the end of the seventh calendar day after the working day. Mini-jobs in private households are excluded. [4]
Works council
Co-determination in the design
A works council has a right of initiative in the design of the system under § 87 para. 1 No. 7 of the Works Constitution Act (BetrVG). [1] [7]
Planned
Electronic duty has not been adopted
The federal government wants to regulate recording as an electronic recording duty in the Working Time Act. As of 1 October 2026, this has not been adopted. [3] [5]
Pricing

12 € per employee and per month excl. VAT with monthly billing

Each module can be enabled on its own and cancelled on its own again. What you do not use costs you nothing. With monthly billing, all modules together cost at most 30 € per employee and per month excl. VAT. Special price until 31 March 2027, then 40 € per employee.

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Questions

What companies ask us first

Yes. Under the Federal Labour Court ruling of 13 September 2022 (1 ABR 22/21), employers must introduce a system that records the start, end and duration of daily working time. Zentrana Time Tracking records clock in and clock out and builds the timesheets from that.

Zentrana info@zentrana.de

Write to us at this address. We answer it ourselves, usually within one working day.

The modules

One process runs across several modules

01 Key Management Always know who holds which key 02 Fleet Management Deadlines you cannot afford to miss 03 Invoicing Once it is finalised, nobody changes it again 04 Boards Who does what by when is on the board 05 Projects Project status is calculated from clocked hours, not from estimates
Your next step

Which modules do you need?

Set up the access for your company yourself and choose only the modules that you need.

How sign-up works for you
  • 01 You enter your email and password, accept the general terms and conditions and read the privacy statement.
  • 02 We send you a link to confirm your registration by email.
  • 03 Your access is ready at once, the contract applies from then.
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