Comparison
A spreadsheet can be enough to begin with. But with every person, time model and correction, the work on the list grows. Here you read how to tell that the spreadsheet no longer holds up.
Sign upSpreadsheet
For a few people with fixed hours, a well kept spreadsheet is a workable way.
Software tool
Once the list has to do more than arriving and leaving, it becomes a job of its own.
A spreadsheet calculates what you tell it to. What it cannot do usually shows only when a balance is wrong or someone asks for proof.
One account for all. When someone leaves, one list shows whether anything is still open for keys, in the timesheet or in the fleet.
Clocking happens in the browser, the timesheet checks every day against the working time model. A correction runs as a request, and the original entry stays visible.
Instead of an issue list, every handout is booked with person and time, and the receipt comes as a PDF. Every copy has its own history, and on departure you see which keys are still missing.
Vehicle inspection, safety check and licence check give notice ahead of the date. Handovers are recorded with the mileage, costs are listed per vehicle.
Tasks sit on a board with an owner and a deadline instead of in a list. When a card falls due, the person responsible gets a notification.
Law as of 1 October 2026. General information for you, not legal advice.
The calculators and the public holiday calendar are free, work without a login and can be used freely in your own company.
12 € per employee and per month excl. VAT with monthly billing
Each module can be enabled on its own and cancelled on its own again. What you do not use costs you nothing. With monthly billing, all modules together cost at most 30 € per employee and per month excl. VAT. Special price until 31 March 2027, then 40 € per employee.
Write to us at this address. We answer it ourselves, usually within one working day.
The law does not prescribe a particular form, and depending on the work and the company even paper can be enough. The system must be objective, reliable and accessible, though. The sources are listed on this page under Legal basis.
On 13 September 2022 the Federal Labour Court derived the duty from the Occupational Health and Safety Act (1 ABR 22/21). The court names no exception for small companies.
As soon as the spreadsheet must manage more than arriving and leaving. With timesheets, leave, corrections and several people entering data, maintaining the list becomes a job of its own.
Yes. The working time calculator, leave entitlement calculator and public holiday calendar are free and usable without a login. If you switch to time tracking later, the timesheet takes over the calculating.
No. Time tracking, key management, fleet management and boards run in the same account, with the same people from the company structure. Each module can be enabled on its own and cancelled on its own again.
Set up the access for your company yourself and choose only the modules that you need.
