All tools
What the way to work is worth.
Work out each one here with the full calculation: mileage allowance for a business trip, the commuter allowance (in law: distance allowance) for your tax return or a travel cost subsidy. Free of charge and without login.
What the company can reimburse tax-free for a business trip.
Trip
Extra costs with receipt
Commute
Only the one-way distance counts, never the round trip. Partial kilometres do not count.
How do you travel?
Commute
Cannot be calculated yet
As soon as the entries are complete, the result appears here.
Travel expense statement
Collect several trips and hand the list on as a statement for signing. Everything you enter stays in this browser only.
No trips in the list so far.
Create the first trip, and the values from the calculator above are carried over.
| No. | Date | Purpose | Start | Destination | Transport mode | Distance or receipt | Extra costs | Round trip | Amount | Actions |
|---|---|---|---|---|---|---|---|---|---|---|
| Total | Distance | Extra costs | Amount | |||||||
This calculator provides general information only, and is not tax advice. For your own case, the information you get from your tax advisor or your tax office is what counts. Law as of 25 September 2026, checked against the Income Tax Act as promulgated on 8 October 2009, last amended by Art. 7 of the Act of 29 June 2026 (BGBl. 2026 I No. 197), and the Federal Travel Expenses Act, last amended by Art. 9 of the Act of 28 June 2021 (BGBl. 2021 I p. 2250). For 2026 the rates under the Tax Amendment Act 2025 of 22 December 2025 (BGBl. 2025 I No. 363) apply; for 2025, the version in force until 31 December 2025.
What is calculated
The rates are set by the Income Tax Act and the Federal Travel Expenses Act. The calculator applies them.
All the rates sit in one place per tax year. For every calculation there is a test case that runs automatically with each change.
The cap and the flat-rate tax
Questions
Common questions
Zentrana
info@zentrana.de
Write to us at this address. We answer it ourselves, usually within one working day.
With a private car 30 cents per kilometre driven, with a motorcycle, scooter or moped 20 cents (§ 9 para. 1 sentence 3 no. 4a EStG). Up to this amount, the company can reimburse the trip tax-free. If it pays nothing, you claim the amount as income-related expenses.
From 2026, the distance allowance of 38 cents applies for every full kilometre of the one-way route, from the very first kilometre. Until 2025 it was 30 cents for the first 20 kilometres and 38 cents from the 21st kilometre.
No. Only the one-way distance between home and first place of work counts, once per working day. Partial kilometres do not count.
Not with your own car or one provided to you. Whoever travels by train, bus, bicycle or in a carpool claims at most 4,500 euros a year. If the documented ticket costs are higher, those count.
A subsidy from the company towards the commute, in addition to wages. Up to the amount of the distance allowance, the company can tax it at a flat 15 percent, and it is then free of social security. The flat-taxed amount reduces the employees' income-related expenses.
As soon as all income-related expenses together exceed the employee lump sum of 1,230 euros. Without further income-related expenses, that is the case at 220 working days from 15 kilometres one way.
Keep reading
Matching items
In Zentrana
What Zentrana does with it automatically
- 01 From cost receipts and the mileage reading, fleet management works out the cost per kilometre for every vehicle.
- 02 The annual overview of the trip logbook splits the kilometres into business, private, commute and family home trips. Next to them are the total costs.
- 03 For each vehicle and year, you record whether the private share is valued by logbook or at a flat rate.
Your next step
In Zentrana, nothing needs recalculating.
What you type in here one by one, fleet management works out there: cost per kilometre for each vehicle, plus the annual logbook summary. Zentrana flags deadlines before they run out.
How sign-up works for you
- 01 You enter your email and password, accept the general terms and conditions and read the privacy statement.
- 02 We send you a link to confirm your registration by email.
- 03 Your access is ready at once, the contract applies from then.